Bookly Group Booking (Add-on)

Bookly Group Booking - Manage group bookings in Bookly

Bookly Group Booking is an extension of the Bookly booking system that allows you to accept reservations for multiple participants within a single date. The plugin enhances standard booking forms with options for defining the number of seats, prices per person or group, and additional fields for collecting participant data. This makes the booking process more convenient for both the administrator and the client booking for a larger group.

Functionalities and configuration options

• Set the minimum and maximum number of participants for a service or appointment.
• Configurable pricing: per person, fixed price per group or threshold prices depending on the number of participants.
• Optional fields for participant details (name, email, phone) that can be added to the booking form.
• Manage available spaces in specific time slots and assign limits to individual employees or resources.
• Integration with existing Bookly payment process – ability to charge the full amount for group bookings before payment.
• Display a summary of costs and the number of seats directly on the booking form.
• Possibility to create one group reservation or split it into individual reservations for each participant (configurable).

Benefits for business owners and customers

Bookly Group Booking simplifies the management of group events, courses, training sessions, and themed activities. This extension allows administrators to precisely control the number of seats for each date, optimizing resource utilization and preventing overbooking. This allows clients to conveniently book multiple seats simultaneously without having to repeat the process for each participant. The participant data collection feature simplifies the preparation of an attendance list, sending reminders, and documenting the event.

Practical applications

• Language schools and courses – group enrolment for semesters or intensive courses.
• Fitness and group classes – selling places for one-time training sessions or group passes.
• Events and workshops – collect participant data and pay for places online.
• Tours and Guides - Bookings for families and larger groups with the option to arrange group pricing.

Integration, compatibility and implementation

Bookly Group Booking works as an add-on to the core Bookly system, allowing it to seamlessly integrate with your existing service, calendar, and staff configuration. The extension works with Bookly-configured payment mechanisms, calendars, and email and SMS notifications (if enabled in your Bookly environment). Booking forms can be embedded into pages using standard shortcodes, allowing for quick implementation on a WordPress website without requiring theme changes.

Process optimization and impact on sales

Using Bookly Group Booking can translate into higher conversions when selling group seats, lower reservation processing costs, and simpler schedule management. Automatic cost summaries and a clear form interface reduce the number of abandoned reservations, and the ability to define group prices allows for a flexible discount policy.

Bookly Group Booking is a tool designed for companies that handle multi-person bookings and need a transparent, flexible way to manage spaces and fees. Thanks to extensive configuration options and full integration with the Bookly ecosystem, implementing group features is quick and hassle-free.