gAppointments Appointment booking addon for Gravity Forms

gAppointments - Gravity Forms Booking Integration

The gAppointments Appointment booking addon for Gravity Forms combines the flexibility of Gravity Forms with the functionality of an appointment booking system. With gAppointments, you can build advanced booking forms without writing code, while maintaining full control over availability, service duration, and the work schedule of service providers.

Key functionalities

• Mapping Gravity Forms fields to booking parameters – ability to pass customer name, service, duration and additional options directly from the form.
• Availability and calendar management – set workdays, breaks, booking limits, and time buffers between appointments.
• Selecting services and staff – defining the service type, assigning specific employees or resources, and blocking appointments for selected team members.
• Gravity Forms Payment Processing – Integration with payment gateways available in Gravity Forms (optional) allows you to accept prepayments or service fees.
• Confirmations, Reminders, and Notifications – Generate confirmation and reminder messages based on your Gravity Forms form settings.
• Shortcode and Flexible Embedding – Place booking forms anywhere on your WordPress site using a shortcode or Gutenberg block.
• Time zone and multi-day booking support – Match availability to customers' local time zones and accommodate bookings spanning more than one day.

User benefits

Implementing the gAppointments add-on streamlines the booking process for both customers and site administrators. It automates routine tasks, reduces the risk of duplicate deadlines, and speeds up payment processing. Integration with Gravity Forms allows booking forms to leverage familiar validation mechanisms, conditional logic, and custom fields, increasing conversions and improving the end-user experience.

• More completed reservations thanks to a simple and clear booking process.
• Reduce scheduling conflicts by dynamically checking availability.
• Possibility to create offers with additional options and up-sells in the form.
• Better management of staff and resources by assigning services to specific people or rooms.

Applications and use cases

gAppointments is suitable for a variety of industries where appointments and reservations are important. Typical applications include beauty salons, medical offices, business consultations, maintenance services, training academies, and conference room reservations.

• Beauty salons: reservations with choice of employee, service duration and additional options.
• Doctor's office: scheduling appointments, managing breaks and limiting the number of patients.
• Online consultations: automatic time zone considerations and email notifications.
• Events and workshops: sale of closed places with the possibility of charging a reservation fee.

Integration and extensibility

Because gAppointments works as an add-on to Gravity Forms, it's possible to expand the booking system with existing Gravity Forms extensions, such as payment modules, conditional logic, or integrations with external CRM systems. Developers and administrators can customize booking forms to their website's individual needs using standard Gravity Forms APIs and hooks.

gAppointments is the solution for those who need a flexible, scalable booking engine tightly integrated with the Gravity Forms ecosystem—from simple appointments to advanced scheduling with multiple resources and payments.